IMPORTANT:
Please ensure you are using your correct AAFS account to access the site. If you are having difficulties with logging into your AAFS account portal, or your membership information is incorrect, please reach out to [email protected] before proceeding to submit your abstract.
Abstract Submission Instructions
Thank you for your interest in presenting at the AAFS 75th Anniversary Conference taking place February 13-18, 2023, in Orlando, Florida. We are thrilled by your willingness to share your expertise with fellow members of the forensic sciences community.
The following has been prepared to assist you with submitting your abstract proposal for consideration. Please read through carefully as we are utilizing a new submission system this year, and certain questions/requirements may have changed or updated been as a result.
KEY INFORMATION:
- Abstract submission deadline (all types, except YFSF): August 1, 2022
- YFSF Abstract submission deadline: November 1, 2022
- Final selection notification by: November 30, 2022
- Conference dates: February 13-18, 2023
- Hotel booking deadline: January 10, 2023
Important: The submission deadline is firm, and no abstract submissions or updates will be accepted after that time.
SUBMITTING YOUR ABSTRACT
Overview:
Abstract submissions are facilitated through our new abstract system, Cadmium® Scorecard. This system will take you step by step through the required tasks associated with submitting your abstract for consideration. Depending on the type of abstract you are submitting (e.g., oral session, workshop, etc.), the required tasks will vary.
Accessing the system:
To access the submission system, please use the button at the bottom of this page. You will automatically be logged in to the abstract system with the information from your AAFS account.
IMPORTANT: Please ensure you are using your correct account to access the site. If you are having difficulties with logging into your account, or your membership information is incorrect, please reach out to the AAFS team before proceeding to submit your abstract.
Data privacy notice:
The first time you log-in to the abstract submission system, you will be asked to acknowledge a data privacy statement from the system provider, Cadmium®. On subsequent logins, you will be taken directly to your submission dashboard page.
Starting your abstract:
Once logged in, you will be taken to your dashboard, which will list event information, profile information, and the abstracts you have either submitted or of which you are a part. To start a new abstract, click the green link with the plus icon to begin.
You will be asked to provide the title of your abstract and the desired presentation type.
Tip: If you need help selecting a type, you can click the blue link underneath the dropdown box to view descriptions of the various types of presentations.
Once you have selected your presentation type, the system will automatically compile a task list of required information and documentation relevant to your abstract. You will be able to click through each task item to complete the required questions or documentation upload.
Tip: You do not have to do everything at once! If you need to pause and return at a later time to complete a section, you may do so. The system will save your progress.
Key abstract elements:
While certain tasks will change depending on the type of presentation being submitted, certain elements will be required among all abstracts:
- Author/Presenter information-This will include providing a current CV for each author associated with an abstract or presentation. You MUST list all authors and presenters and provide the required information. Failure to do so may prevent your abstract from being considered for the conference.
Tip: When adding authors, you may invite them to complete their own profile information and submit their CV by clicking the “Invite” button under their name on the Author List task. This will send them an email allowing them to log-in to your abstract and complete any required information.
Note: You will not be able to click “Save Authors” at the bottom of this task until all author profiles have been completed. If you need to move on to a different task, simply click “Tasks” in the breadcrumb navigation at the top of the page to be taken back to your abstract task list. Any information provided will be automatically saved.
- Key Words: These will be included in the Key Word appendix of the Program and Proceedings.
- Conflict of Interest Reporting: It is the policy of the Continuing Education Program of AAFS to ensure balance, independence, objectivity, and scientific rigor in all education activities. All faculty participating in the AAFS Conference are expected to disclose any potential conflict of interest (real or perceived), discussion of unapproved (unlabeled) uses of pharmaceuticals/medical devices, and/or ongoing research (preliminary) data. Failure to do so could result in your abstract being rejected or any approval subsequently rejected.
Final submission:
Once all required tasks have been completed for your abstract, click the blue “Save Submission” button. You will be taken to a preview page where you can review everything you have compiled for your abstract. When you are satisfied, click “Submit” to finish submitting your abstract.
IMPORTANT: Your abstract is not considered submitted until you complete this step!
You will receive a confirmation email, and your abstract submission will list as “Complete” on your dashboard page.
Tip: If you need to make any updates or changes, you can access your abstract to make edits until the submission deadline of August 1, 2022.
Help/Support:
- If you have questions regarding the content, deadlines, or other program-related issues, please reach out to the AAFS Abstracts team at [email protected].
- If you have technical problems related to the abstract submission system, you can contact Cadmium® technical support by clicking the “Technical Support” link at the top right of the screen. Here you can submit a support request or contact support directly.
Notice something?
We have worked hard to ensure the abstract system is ready for your abstract and easy for you to navigate and use. However, should you notice something that seems off, please feel free to reach out to us at [email protected].
Helpful links/documents:
Scientific Sessions – Information Sample
Click this link for a sample document of the information that will be asked for as part of your submission.
Workshops/Special Sessions – Information Sample
Click this link for a sample document of the information that will be asked for as part of your submission.
Presentation Type Descriptions
A helpful list of the various types of presentation submissions you are able to propose.